A board management tool lets board members to easily share and collaborate on documents prior to, during, or after meetings. Streamlined communication between boards and the ability to examine documents and other material ahead of time means that boards are more prepared for their meetings and they are able to make decisions quickly and effectively.
In the past board directors had to rely on paper and electronic tools that were not specifically built for managing the flow of information during board meetings. These outdated methods can result in issues with efficiency, lack of clarity about expectations for meeting and disengaged board members. Board management software can help organizations transition from paper to digital. It also improves efficiency in meeting planning and execution and improves the efficiency of meetings.
When selecting the most suitable board portal for your business think about what features are most important to you. If you’re looking to make the process of scheduling meetings, for example, look for solutions that offer simple and intuitive visual calendar tools. If you’re looking to hold online video meetings, pick an application that offers high-quality videoconferencing capabilities and document synchronization.
If you need to facilitate discussions during meetings that are virtual, make sure that the software you choose has polling and discussion tools. Asking questions and receiving immediate responses from board members can be a powerful feature to help you drive the right conversation during the meeting. In addition, the ability to make and approve meeting minutes afterward is a valuable feature for nonprofit boards.